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Workplace Coordinator






San Francisco, CA, US


The Udemy Workplace team’s mission is to create an environment that enables employees to operate at their full potential by building innovative and scalable systems.
We are looking for a Workplace Coordinator to join our small, but mighty, team to help deliver on this mission. You will be a part of a team that is responsible for creating and maintaining a welcoming, organized, clean and comfortable office environment.
In addition to being the welcoming face of the company and the first touch point, we are looking for a collaborative and engaged member of the team who demonstrates extraordinary customer service skills and believes cultivating overall employee efficiently through workplace as a key priority.


    • Ownership of the front desk: greeting visitors, provide accurate information and instructions. Minimal phone coverage
    • Maintains security by following procedures; managing freight elevator access; ensuring visitor check-in; and properly directing guests
    • Management of workplace team ticket queues, making sure every request is adequately addressed
    • Oversee all purchasing for the office to ensure snacks, beverages, and other supplies are always fully stocked
    • Onboarding of new hires and partner with the People Partner team and People Ops on new hire engagement
    • Oversee and manage company wide and internal team events
    • Partner with the Workplace Team to manage our office space, serving 300+ Udemy employees (and growing!)
    • Provide administrative support to the org including incoming and outgoing mail, inventory management, supply ordering etc. Schedule and maintain company calendar
    • Supporting the People team, as needed
    • Create documentation for workflows and procedures
    • Be a driving force in creating new and innovative systems that scale

Skills and Experience:

    • 2-3 Years of experience
    • A flexible and collaborative person with excellent communication & interpersonal skills
    • Skilled with Gmail, Google Docs, Google Calendars, Excel , Powerpoint and Confluence
    • Able to handle some physical tasks as needed (e.g., light lifting of boxes and rearranging of furniture)
    • Exceptional organizational and project management skills
    • Exceptional prioritization skills. This is a multitasking role with a wide range of responsibilities
    • The ability to work with a wide variety of people, at all levels in the organization, in a fast-paced, startup environment

Apply for the job

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