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TITLE

 

Executive Admin

COMPANY

 

Avetta

LOCATION

 

Orem, UT, US

Description

The Executive Team is growing at Avetta and we need to hire a mid-level executive admin to support our C-suite team.  This candidate will support the Chief Client Officer, SVP Supplier Operations, CFO, CTO, and VP Corporate Controller.

 

Objectives & Deliverables: 

 

Executive Calendar: Travel & Expense

  • Manage daily calendar for C-Suite executive team. This includes scheduling weekly 1:1 with direct reports and important meetings. 
  • Book all necessary travel 5-days in advance including hotel and transportation
  • Process all Travel & Expense reports semi-monthly for each C-Suite executive
  • Schedule candidate and interview schedules for key positions
    • Ensure meeting rooms are booked and interviewers are aware of interview schedule
    • Book candidate travel, hotel, and transportation as needed
    • Process T&E on behalf of candidate

PowerPoint Presentation:

  • Own and make changes to powerpoint presentation as needed. This may include monthly BOD reporting, strategic initiatives presentations, etc.
  • Print and collate presentations as needed – binding, etc.

Communication:

  • With the direction of the executive, send email and communicate with Executive’s direct report.

Administrative

  • Be the point person for all company related catering for Orem office
    • Order breakfast/lunch for Exec meetings
  • Light facilities management – ordering office suppliers, maintaining and cleaning after conference rooms, unloading suppliers as needed, managing all deliveries and mail. Stock all kitchen with snacks, drinks, etc.
  • Ensure all mail is delivered to rightful recipient

Facilities Mgmt.

  • Collaborate with Global Executive Administrator on facilities need by each regional location

Education, Skills & Abilities

  • Must have 5+ years supporting staff of executives
  • Bachelors’ Degree or equivalent experience
  • Must be solid and strong at using PowerPoint, Excel, and Microsoft Word
  • 3+ years writing communications on behalf of Executives
  • Strong vendor mgmt. experience

Apply for the job

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