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TITLE

 

Office Administrator & Manager

COMPANY

 

NextHealth

LOCATION

 

Denver, CO, US

Description

The Office Administrator & Manager provides overall operational support for the company in various administrative and facility related duties to maintain an efficient and well-run office environment. This person has a very welcoming disposition and a winning attitude. They will be engaging and supportive with all internal team members, office guests, and external vendors. The Office Administrator & Manager is strong at working independently and is highly adaptable in an extremely fast-paced and quickly growing company.

 

Responsibilities

 

Administrative

  • Greet office guests in a courteous and professional manner
  • Assist the CEO in managing his calendar, some travel, and other logistics
  • Schedule meetings with clients and prospects at the direction of the CEO and Marketing / Sales Departments
  • Coordinate event RSVPs, attendance lists, follow ups and thank you gifts / notes
  • Research, book and manage meeting locations such as restaurants and hotel conference rooms for events
  • Coordinate and execute logistics around NextHealth sponsored events including travel, agendas, and supplies

Culture

  • Promote a fun office culture by planning company social events, townhalls, etc.
  • Support onboarding new hires and contractors
  • Coordinate updates to branded artwork and office optics for the reception and open office areas per the direction of the CEO, HR, and Marketing Department
  • Office
    • Proactively walk around the office and ensure the office space and kitchen is clean, well-organized, and stocked
    • Work with the building management with any facilities related inquiries and requests
    • Track office expenses, analyze operational costs, and provide new recommendations
    • Audit company vendor invoices and negotiate pricing and service contracts
    • Manage office supply inventory and responsible for all ordering including food and catering, IT, supplies, etc.
    • Schedule and coordinate project meetings and communications on operational activities
    • Handle mail, Fed Ex requests, and deliveries
    • Other projects as needed

Marketing

  • Provide marketing materials to the Services team for new customer kick-off meetings
  • Manage marketing supplies in the lobby and for sales meetings and events
  • Order printed copies of marketing content including brochures, posters and other materials per the direction of the Marketing Department
  • Use project planning applications to aid Marketing leader in managing activity and publishing plans
  • Communicate effectively with CEO, Marketing and Sales on progress and schedules

Competency

  • Excellent communication, organization, and planning skills
  • Must be incredibly meticulous and well organized
  • Ultimate team player
  • Can proactively anticipate organizational needs and recommend solutions
  • Thrives in a start-up culture and knows how to work independently and get results quickly
 

Qualifications

 
  • BA/BS degree
  • 3+ years of experience in an Office Manager or Administrative role
  • 1+ years of facilities management experience with building managers and 3rd party companies
  • Proficient with Microsoft Office

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