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Office Administrator






London, GB


We are now looking for a proactive, organised and friendly Office Administrator to join our London Office. The successful candidate will have the ability to work on multiple tasks at any one time. They must be self-motivated and have the desire to be helpful and proactively approach their responsibilities on a daily basis. The candidate will be supporting Sales & Marketing, HR and Finance and therefore the ability to handle sensitive data with discretion and confidentiality is vital. You will be first point of contact for visitors to the office and over the phone, so excellent communication skills are essential.

The Role

The Office Administrator is responsible for the smooth running of the office on a day to day basis. The role covers a range of activities including:

  • • Welcome visitors to the office
  • • Organise refreshments for client meetings
  • • Manage all first-line enquiries
  • • Manage daily post and be the point of contact for couriers
  • • Manage and record all holiday and absences in the office
  • • Working with Finance to administer the monthly credit card expenses, VAT and inputting bills and invoices
  • • Facilities management and general office maintenance
  • • Ordering stationary and kitchen supplies
  • • Assisting the Marketing team with logistics for Trade Shows
  • • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • • Manage and arrange agendas/travel arrangements/appointments etc. for staff
  • • Support budgeting and bookkeeping procedures
  • • Create and update records and databases with personnel, financial and other data

Please note this is a diverse role and the candidate will also assist with general Finance and Sales & Marketing administration where required.

The Person

  • • Excellent communication skills including written and spoken
  • • Excellent Microsoft Office skills to include Excel, Word and Outlook. Use of SharePoint would be advantageous
  • • Experience using NetSuite would be advantageous
  • • Organised and detail orientated
  • • Proven ability to effectively manage a varied workload
  • • Able to self-organise and work proactively
  • • Customer focused
  • • Friendly, positive and welcoming with the ability to maintain relationships at all levels
  • • Able to maintain confidentiality and work with sensitive data

Previous experience in a similar role is essential

What we can offer a candidate

  • • Competitive salary and performance linked annual bonus
  • • Access to our company Private Medical Insurance
  • • Access to our company Health Cash Plan
  • • Fun and friendly work environment
  • • Collaborative working areas within our new purpose built office
  • • Access to contributory pension and Ride to Work scheme
  • • Personal Travel Insurance

To find out more about us, visit us here

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