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TITLE

 

Executive Assitsant

COMPANY

 

WorldView

LOCATION

 

Tucson, AZ, US

Description

We are looking for an Executive Assistant candidate with 3+ years of prior experience providing Executive Management support.  Candidate must have the ability to interact with staff (at all levels) and clients/vendors of all levels in a fast paced environment, while remaining flexible, proactive, resourceful, efficient and positive. You must be organized, detailed and highly productive each day. You must also be fast moving and assertive as well as persistent when trying to finalize tasks.

What You Will Be Doing

The Executive Assistant will work directly with the office of the president. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a growing company.

Manage, organize and act on large volumes of information and communication; resolve urgent requests.
Manage complex schedule/calendar, travel arrangements and screen calls.
Supports the company in mitigating or handling any issues for the office of the president, ensuring all recommendations and tasks are implemented and followed through.
Proactively anticipates administrative needs of the team and makes informed decisions in regard to priorities; analyzes situations carefully, recommends solutions, adopts effective courses of
action and follows up to ensure client satisfaction.
Responsible for understanding and implementing all policies, procedures and documentation guidelines.
Perform various ad hoc, job-related duties and responsibilities, as assigned.

Qualifications

Associate degree or trade experience required, Bachelor Degree preferred
2 -4 years’ experience in a supportive and/or administrative capacity.
Excellent interpersonal skills to handle sensitive and confidential situations.
Technical capacity and proficiency in Window and Microsoft Office applications (Word and Excel). Expert level in the usage of MS Outlook.
Strong time management and prioritization skills.
Ability to work on a team as well as independently.
Strong project management skills; proactive problem solving and resourcefulness.
Absolute discretion

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