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TITLE

 

Executive Administrator

COMPANY

 

Avetta

LOCATION

 

Orem, UT, US

Description

  • Manage daily calendar for C-Suite executive team. This includes scheduling weekly 1:1 with direct reports and important meetings.
  • Book all necessary travel 5-days in advance including hotel and transportation
  • Process all Travel & Expense reports semi-monthly for each C-Suite executive
  • Schedule candidate and interview schedules for key positions
  • Ensure meeting rooms are booked and interviewers are aware of interview schedule
  • Book candidate travel, hotel, and transportation as needed
  • Process T&E on behalf of candidate
  • PowerPoint Presentation:
  • Own and make changes to powerpoint presentation as needed. This may include monthly BOD reporting, strategic initiatives presentations, etc.
  • Print and collate presentations as needed – binding, etc.
  • Communication:
  • With the direction of the executive, send email and communicate with Executive’s direct report.
  • Administrative
  • Be the point person for all company related catering for Orem office
  • Order breakfast/lunch for Exec meetings
  • Light facilities management – ordering office suppliers, maintaining and cleaning after conference rooms, unloading suppliers as needed, managing all deliveries and mail. Stock all kitchen with snacks, drinks, etc.
  • Ensure all mail is delivered to rightful recipient
  • Facilities Mgmt.
  • Collaborate with Global Executive Administrator on facilities need by each regional location
  • Must have 5+ years supporting staff of executives
  • Bachelors’ Degree or equivalent experience
  • Must be solid and strong at using PowerPoint, Excel, and Microsoft Word
  • 3+ years writing communications on behalf of Executives
  • Strong vendor mgmt. experience

Apply for the job

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