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Administrative Assistant, Recruiting



Shape Security



Mountain View, CA, US


Join our growing recruiting team! As a recruiting coordinator at Shape Security, you will manage all aspects of coordination/logistics including; candidate pipeline status, ensuring positive candidate experience throughout the interview process, scheduling, travel coordination  and more! Join a team that is passionate about growing and building Shape Security with awesome people. This is an opportunity to have a big impact in a rapidly scaling team and company.


    • Schedule interviews, book travel arrangements for candidates, manage reimbursements, reserve conference rooms and ensure the candidate has an amazing experience
    • Manage an effective coordination process for candidates and hiring managers that will enable scaling of our recruiting processes
    • Communicate professionally in all employee, leadership, and candidate interactions
    • Compile interview packets, schedules and gather feedback from interviewers in a timely manner
    • Update candidate status in applicant tracking system
    • Provide impeccable customer service and support in a timely, accurate and professional manner
    • Correspond with job applicants regarding application status; serve as liaison between recruiters and candidates
    • Assist recruiters with various administrative duties and special projects as needed

Required Skills & Experience

    • 2+ years of Administrative Assistant or related experience in a professional office environment. A great career building opportunity for anyone with aspirations to work in the Recruitment or HR field
    • BS/BA Degree
    • Excellent communication (written and verbal)
    • Organizational skills, attention to detail and accuracy is key
    • Customer service focus
    • Proficiency in Google Apps (Gmail, Gcal, Google Docs)
    • Excellent organizational skills and follow through internally and externally in order to provide a positive candidate experience
    • Comfortable in a fast paced, high growth, constantly changing environment

Apply for the job

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