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TITLE

 

Office Administrator & Manager

COMPANY

 

NextHealth

LOCATION

 

Denver, CO, US

Description

The Office Administrator & Manager provides overall operational support for the company in various administrative and facility related duties to maintain an efficient and well-run office environment. This person has a very welcoming disposition and a winning attitude. They will be engaging and supportive with all internal team members, office guests, and external vendors. The Office Administrator & Manager is strong at working independently and is highly adaptable in an extremely fast-paced and quickly growing company.

 

Administrative

 

Greet office guests in a courteous and professional manner

Assist the CEO in managing his calendar, some travel, and other logistics

Schedule meetings with clients and prospects at the direction of the CEO and Marketing / Sales Departments

Coordinate event RSVPs, attendance lists, follow ups and thank you gifts / notes

Research, book and manage meeting locations such as restaurants and hotel conference rooms for events

Coordinate and execute logistics around NextHealth sponsored events including travel, agendas, and supplies

Culture

 

Promote a fun office culture by planning company social events, townhalls, etc.

Support onboarding new hires and contractors

Coordinate updates to branded artwork and office optics for the reception and open office areas per the direction of the CEO, HR, and Marketing Department

Office

Proactively walk around the office and ensure the office space and kitchen is clean, well-organized, and stocked

Work with the building management with any facilities related inquiries and requests

Track office expenses, analyze operational costs, and provide new recommendations

Audit company vendor invoices and negotiate pricing and service contracts

Manage office supply inventory and responsible for all ordering including food and catering, IT, supplies, etc.

Schedule and coordinate project meetings and communications on operational activities

Handle mail, Fed Ex requests, and deliveries

Other projects as needed

Marketing

 

Provide marketing materials to the Services team for new customer kick-off meetings

Manage marketing supplies in the lobby and for sales meetings and events

Order printed copies of marketing content including brochures, posters and other materials per the direction of the Marketing Department

Use project planning applications to aid Marketing leader in managing activity and publishing plans

Communicate effectively with CEO, Marketing and Sales on progress and schedules

Competency

 

Excellent communication, organization, and planning skills

Must be incredibly meticulous and well organized

Ultimate team player

Can proactively anticipate organizational needs and recommend solutions

Thrives in a start-up culture and knows how to work independently and get results quickly

Required Education & Experience

 

BA/BS degree

3+ years of experience in an Office Manager or Administrative role

1+ years of facilities management experience with building managers and 3rd party companies

Proficient with Microsoft Office

 

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