Executive Assistant - San Francisco, CA at Leanplum
San Francisco, CA, US
Leanplum is looking for a highly organized Executive Assistant to our Chief Executive Officer (CEO) and Chief Revenue Officer (CRO). The CRO is responsible for all revenue generation globally.
 
Reporting directly to the CEO, and supporting the CRO on a daily basis and the teams supporting them, you will coordinate and co-manage most meetings, communications, and tasks, and be at the ready to assist in all matters that require their attention. Superior verbal, written and organizational skills are a must. The ideal candidate must have a proven track record of success in supporting a C-level executives in a fast-paced, dynamic work environment. You are high energy with an can-do, approachable attitude, yet you are a mature professional gifted with the ability to handle challenging situations with grace and tact with a sense of urgency.

Responsibilities

    • Proactively maintain calendars and daily schedule, fielding and prioritizing requests
    • Handle emails and communications for the CEO/CRO, and thus, communicate with both internal and external parties with a high level of professionalism and diplomacy -- this is a significant part of the daily activities of this role.
    • Organize CEO/CRO management, all hands meetings, leadership meetings and off sites. Provide leadership and support for: logistics, invites, agenda, slide decks, catering, meeting notes and action items
    • Function as the primary interface from the CEO to the Board of Directors and the board members EA staff
    • Manage all travel planning and expenses for the CEO/CRO in a proactive, fiscally responsible manner
    • Ensure and maintain the privacy and confidentiality of all appropriate communications and documents
    • Monthly expense allocation and credit card reconciliation for both CEO/CRO
    • Organize and update the CEO’s/CRO’s files (hard-copy and electronic) as needed
    • Manage CEO’s/CRO’s ad-hoc projects
    • Support the CEO’s/CRO’s leadership team as needed on special projects
    • Attend meetings, document discussions and distribute action items, as necessary
    • Coordinate and host group meetings, meals and management team off-sites
    • Work with CEO’s and CRO’s staffs to expedite and improve cross-team communication
    • Maintain a positive and effective working relationship with all members of the Leanplum team
    • Work on special projects with other members of the Executive team

Requirements

    • Minimum of 7 years working experience, in a tech/SaaS environment is preferred, at least 5+ years of proven success supporting C-level executives in a fast moving and high growth environment
    • A strong sense of urgency and ability to work in a fast-paced, ever-changing environment
    • Extremely flexible and able to shift priorities frequently
    • Highly professional, organized and detail-oriented
    • Ability to handle sensitive and confidential information and maintain professionalism
    • Superior time management skills with demonstrated ability to manage multiple competing priorities and to constantly re-prioritize
    • Must be able to work on-site daily in our SF office, plus off-hours availability for questions, meetings, projects and/or errands
    • Focus on providing excellent customer service to all internal and external contacts
    • Superior verbal and written communication skills
    • Outstanding project and event management skills
    • Highly competent with all Google Suite applications and MS Office applications
    • BA/BS degree desired
Perks & Benefits
 
Competitive salaries
Health, vision, and dental insurance
Flexible vacation
Peer bonuses
Delicious and healthy catered meals
Off-site retreats
Happy hours and Unwind celebrations
Amazing array of snacks and Kombucha on Tap!
Very Dog Friendly!
 
Leanplum is an equal employment opportunity employer for all applicants and employees.
 
 
We do not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by applicable local, state, or federal laws. When necessary, we also make reasonable accommodations for disabled employees and for pregnant employees who request an accommodation, with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions.

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