Executive Assistant at Exabeam
San Mateo, CA, US
Exabeam provides security intelligence and management solutions to help organizations of any size protect their most valuable information. The Exabeam Security Intelligence Platform uniquely combines a data lake for unlimited data collection at a predictable price, machine learning for advanced analytics, and automated incident response into an integrated set of products. The result is the first modern security intelligence solution that delivers where legacy security information and event management (SIEM) vendors have failed.
 
Position Overview:
 
Exabeam is looking for a top-notch, experienced Executive Assistant to work alongside our VP, Product Management, VP, Finance and EVP, Customer Success. The successful candidate loves working in a fast paced, high energy environment where having fun is high on the priority list. This is a rare opportunity for an intelligent, versatile Executive Assistant to work hand-in-hand supporting truly forward-thinking executives.

Responsibilities

    • Heavy calendar management to include global travel in a rapidly and ever-changing environment
    • Owning the responsibility of making sure the executives’ days are organized and productive
    • Maintain the required level of confidentiality and decorum when working with sensitive information and VIP guests
    • Management of meeting preparation including creation of agendas, presentations, meeting notes, and follow-up items
    • Proactive with strong organizational skills to manage all EA responsibilities with the unique skill of anticipating needs and act on them without supervision
    • Plan and execute on-site and off-site meetings, dinners, and events for the team
    • Serve as a face of Exabeam on behalf of your executives and help them build great relationships with internal stakeholders and external contacts
    • Ability to work flexibly in terms of responsibilities and responsiveness while partnering with support staff on critical duties

Requirements

    • Minimum of 4+ years of recent, full-time executive administrative support, supporting more than one executive (within last 3-5 years)
    • Bachelor’s degree (or Associate’s degree combined with relevant work experience)
    • Excellent multitasker - ability to juggle multiple projects and priorities at once
    • Successful history of managing the calendar, expenses, and global travel of one or more executives
    • Experience working with executives in a fast-paced environment preferably in a rapid, high-growth startup
    • Strong knowledge of Office and Google Apps
    • Exceptional communication and interpersonal skills
    • Quick learner - have a “knack” for technology and processes; able to figure out new systems and adapt on the go
    • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
    • Problem solver - actively can find creative solutions efficiently and correctly
    • Trustworthy - must have a proven track record of impeccable discretion with sensitive company and personal information
    • Ability to maintain composure and sense of humor in high-pressure situations
    • Friendly, upbeat attitude, and willing to roll up the sleeves on a moment’s notice

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