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Executive Recruiting Coordinator






San Francisco, CA, US


About Uber We’re changing the way people think about transportation. Not that long ago we were just an app to request premium black cars in a few metropolitan areas. Now we’re a part of the logistical fabric of more than 600 cities around the world. Whether it’s a ride, a sandwich, or a package, we use technology to give people what they want, when they want it. For the people who drive with Uber, our app represents a flexible new way to earn money. For cities, we help strengthen local economies, improve access to transportation, and make streets safer. And that’s just what we’re doing today. We’re thinking about the future, too. With teams working on autonomous trucking and self-driving cars, we’re in for the long haul. We’re reimagining how people and things move from one place to the next. About the Role As an Executive Recruiting Coordinator you will view the world through a lens of candidate and client experience. You will arrange complex interview schedules and capture documentation, greet and escort candidates, manage post offer paperwork, assist in coordinating new executive on-boarding and communications, as well as other additional project management and reporting as needed. You will use existing recruiting tools and practices as well as stay up to date on new tools and practices that could be used to continuously improve our processes. You are... Self-driven, highly collaborative and detail oriented. Experienced at creating a high touch candidate experience and driving a complex recruiting process. You have superior organizational skills, integrity and great follow through. You don't get overwhelmed easily. Naturally curious. You're innovative, extremely creative and constantly looking for ways to improve upon things. You are self-aware, well-spoken on the phone and eloquent in emails. You’re respectful of the candidate and the stressful process a job hunt can be. You're a charismatic people person who feels comfortable talking to executives at all levels; you're flexible, fearless, and excited to help build something amazing and share it with the world. Motivated. You understand the impact of a highly-satisfied, excited crew; you are slightly obsessive-compulsive about grinding away at issues. A utility player. You're willing to help out wherever needed and the most organized when doing so. What You’ll Do Act as point of contact for Executive candidates throughout interview process and provide a “white glove” experience. Handle heavy, complex interview scheduling that may consist of international and offsite meetings as well as external video/telepresence conferencing. Partner with Executive Assistants and Team Coordinators to ensure a great candidate experience. Serve as on-site host to high-profile candidates during in-person interviews. Manage expense management and provision travel authorization for high profile candidates. Manage drafting of employment agreements for all executive new hires. Coordinate and manage process for high-touch candidate gifts. Manage and track sensitive data for the Executive Recruiting team. Generate various reports to be presented to members of the Executive Leadership Team. Maintain confidentiality and security of sensitive information and files. Own tasks that will round out the hiring process, such as, but not limited to: candidate reimbursements, data entry and cleansing, onboarding, POs, etc. What You’ll Need Previous recruiting, sourcing, executive admin or recruiting coordination experience, prior search firm or HR experience. Excellent attention to detail Must be able to work swiftly with a high sense of urgency and be comfortable with frequent shifting priorities and time sensitive, tight deadlines Must be a self-starter, quick learner, and highly organized with an incredible attention to detail Professional written and verbal communication skills Ability to follow up, know what’s going on at all times and respond quickly Flexibility, patience, persistence and perseverance Experience with Google office, Workday, and candidate databases Associate or Bachelor's Degree or equivalent work experience Bonus Points If You have experience creating presentations and are profient in Google Sheets/Docs,etc. About the Team At Uber, we pride ourselves on the amazing executive leadership team we’ve built. The driver behind all our growth, our bold and disruptive brand, and the game changing technology we bring to market is the people that make Uber, uber. We are growing at a rapid pace and San Francisco needs someone to not only keep it all straight but keep it moving. If you're a consummate professional, passionate and dedicated this may be the opportunity for you. The right person will be comfortable in an "all hands on deck" environment, love solving people problems and thrives in a startup culture.

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