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Executive Assistant, Global Sales

FloQast

Los Angeles, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Industry: Enterprise
  • Post Date: 06/12/2024
  • Website: floqast.com
  • Company Address: 14721 Califa St, Los Angeles, California 91411, US

About FloQast

FloQast, a provider of accounting workflow automation software created by accountants for accountants, delivers an Accounting Operations Platform that enables organizations to operationalize accounting excellence. Trusted by more than 2,500 accounting teams – including Twilio, Los Angeles Lakers, Zoom, and Snowflake – FloQast was built by accountants, for accountants to enhance the way accounting teams work.

Job Description

FloQast is looking for an Executive Assistant to provide comprehensive administrative support to our Global Revenue Organization - marketing, sales, customer success, and alliances. This role involves managing day-to-day tasks and overseeing the project management of several critical initiatives. The ideal candidate will be professional, detail-oriented, and possess strong project management skills to ensure seamless communication and efficiency between Executives and employees. As the primary administrative support to our President/Chief Revenue Officer (CRO) along with providing support to additional senior leaders within the revenue organization.
 
*Visa sponsorship is NOT available at this time

What You’ll Do:

    • Coordinate the complex and ever-changing calendars of the CRO and global revenue leadership including balancing multiple, sometimes conflicting priorities and deadlines.
    • Become acutely familiar with the supported teams and their priorities - working collaboratively with internal stakeholders and external partners for meeting coordination.
    • Coordinate department-wide communications and weekly staff meetings.
    • Coordinate departmental events including Sales Kick Off, Sales Quarterly Business Reviews, executive meetings, and team off-sites. 
    • Prepare, proofread, and assist with deck creation and meeting material organization. Comfortable working with Google Sheets and Excel files.  
    • Manage the delivery of meeting materials, attend meetings and provide an organized agenda and post-meeting notes/follow-ups.
    • Coordinate, plan, and manage travel arrangements at the direction of the Executives.
    • Manage confidential and non-routine information and facilitate communication between appropriate people and teams.
    • Submit and manage Executive expense reimbursements.
    • Coordinate, plan, and manage key internal & external meetings (staff meetings, board meetings etc.) and special events with additional administrative support team members.
    • Partner with other administrative support team members on ad hoc projects for C-Suite and Senior Leaders.
    • Perform other duties or special projects as needed.

What You’ll Bring:

    • 3 years minimum experience of Administrative Assistant experience supporting a C-Suite or VP level executives within the Software Industry
    • Knowledge of office administration responsibilities, systems, and procedures
    • Proficiency in MS Office and G Suite
    • Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
    • Detail-oriented with strong problem-solving and decision-making skills
    • Self-starter with a high level of initiative and follow-through
    • Strong sense of ownership and urgency, organizational and time management skills, ability to multitask and prioritize work
    • Excellent communication (written and verbal), interpersonal and consultative skills
    • Strong work ethic and integrity 
    • Ability to work well under tight deadlines and can respond to rapidly changing demands and fulfill efficient follow-ups
The base salary range for this position is $80,000 - $110,000. Compensation is not limited to base salary. FloQast values our Total Rewards, and offers a competitive and elaborate Benefits Package including, but not limited to, Medical, Dental, Vision, Family Forming benefits, Life & Disability Insurance, Unlimited Vacation, and participation in our Employee Stock Program. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.